Managing your time means working smarter, instead of harder. The trick is to stop any self-limitations of ‘not having enough time’ and learn how to maximise what you have, according to your personality traits. To master time management, find out which Tick bird type you are and apply the insights to the way you work.
Here are five strategies to help you crush to-do list overwhelm.
For 14 days, write down your conversations, activities, and tasks. Everything you do, every day – write it down. This will help you get clear on the big and small tasks you do that take up time. Make sure you note how long it takes to do each task. You’ll get a clear break down of where your time goes.
Your to-do list will keep growing. It’s what often makes us feel overwhelmed – never ticking everythingoff. Schedule in blocks of time, for important things. Whether it’s time for yourself, client meetings, trainings, and personal appointments, get them in the calendar.
What tasks are generating the best results and pushing the needle forward? For example, that weekly meeting with your biggest client, where you strategise and concept new (revenue-boosting) ideas.
Plan to be distracted. Literally, put it in your schedule because it’ll happen. You’ll get an important phone call training a new employee or get pulled away from work with an urgent client meeting. Give yourself enough buffer space.
You can apply this to work and personal tasks. Batch together similar tasks, like your visit to the supermarket and post office. In a work context, you could categories your work into groups: (1) writing, (2) coaching, (3) workshop development, and (4) office tasks.
If you need to make a phone call and see another client, schedule both tasks in when you’ve blocked out time for group 4 – office tasks. This process helps streamline your entire day, so you’re not doing too much of one thing.
There are a lot of other strategies you can implement to improve your relationship with your time. Let’s move away from multi-tasking and hustle mentality. Be conscious with your time, realistic about how much you have, and optimise your schedule Tick bird type insights.